What is a major role of documentation in the meetings of the IT steering committee?

A significant role of documentation in the meetings of the IT steering committee is to inform the board of directors about the decisions that have been made. This documentation serves as a formal record of discussions, agreements, and strategic directions, which is essential for maintaining transparency and accountability in governance. It allows board members to stay informed about the IT strategy and its alignment with the overall business objectives, fostering effective oversight and decision-making.

Having comprehensive minutes and records of the committee's deliberations not only aids in tracking the progress of IT initiatives but also provides a basis for evaluating the effectiveness of the decisions made. This is crucial for strategic alignment and ensuring that the board can leverage technology to support organizational goals.

While keeping track of technological changes, sharing minutes with IT staff, and creating training manuals for new members may also have their importance, the direct communication of critical decisions and strategies to the board stands out as a primary function of this documentation. It is about bridging the gap between the IT steering committee and the executive leadership, ensuring that everyone is aligned on the strategic vision and operational changes.